Privacy Policy

1. Overview

The 3CGEO Photo Collection App ("App") is a private field data collection application provided for use by authorized personnel of an organization.

The App is used to collect photographs and associated geographic information in connection with the organization's business activities.

Photographs and related data collected through the App are collected on behalf of, and for the use of, the organization whose personnel are performing the collection. The App is not a consumer photo-sharing service and does not use collected information for advertising, marketing, or user profiling.

2. Information Collected

The App may collect and process:

• The user's organizational email address
• An organizational user or account identifier
• Photographs taken through the App
• Precise geographic coordinates associated with those photographs
• GPS accuracy and positioning-quality information
• Date and time information related to photo collection
• Information supplied by an authorized external GPS or GNSS receiver
• Limited technical information necessary to authenticate the user, upload data, and operate the App

3. Purpose of Collection

Information is collected solely to support the organization's field data collection activities.

The App uses this information to:

• Authenticate authorized personnel
• Capture photographs
• Associate photographs with accurate geographic coordinates
• Confirm that required GPS accuracy has been achieved
• Store geographic and other required metadata with photographs
• Temporarily cache photographs pending upload
• Transfer collected data to organization-controlled systems
• Process and manage the collected photographs as organizational business records

Information collected through the App is not used for consumer advertising, behavioral profiling, or cross-app tracking.

4. Ownership and Organizational Use of Data

Photographs and associated data collected through the App are collected in the course of organizational activities and are intended for use by the organization that authorized the collection.

Such information may constitute organizational business records, customer deliverables, project records, or other work product.

The organization's policies determine how collected photographs and associated information are accessed, used, retained, disclosed, and ultimately disposed of.

5. Location Information

Precise geographic location is a core function of the App.

The App may obtain location information from:

• The iPhone or iPad's location services
• An external GPS or GNSS receiver
• Other authorized positioning hardware

Location information may include latitude, longitude, altitude, accuracy measurements, positioning-quality indicators, and related metadata.

The App is intended to collect location information only as necessary for field data collection activities. It is not intended to continuously monitor personnel outside of those activities.

6. Photographs

Photographs captured through the App are collected for organizational purposes.

Photographs may include embedded metadata such as:

• Geographic coordinates
• GPS accuracy information
• Collection date and time
• Other project-specific metadata

The App does not use collected photographs for advertising, facial recognition, or unrelated consumer profiling.

7. Authentication

Users must authenticate using an organization-authorized account.

Authentication may be provided through an organization-controlled identity service.

The App does not need to store the user's password. Authentication credentials and password management are handled by the identity service.

8. Local Storage

The App may temporarily cache photographs and associated data on the device until upload is completed.

This supports field collection when network connectivity is unavailable or unreliable.

Locally cached data may remain on the device until it is successfully uploaded, deleted according to application policy, or removed by an authorized user or administrator.

9. Data Transmission and Storage

Collected photographs and related information are transmitted to systems designated by the organization.

Transmission is performed using encrypted network connections such as HTTPS.

Depending on organizational configuration, data may be stored on an organization-controlled Nextcloud server or another approved storage system.

10. Sharing of Information

Information collected by the App is not sold to third parties and is not shared with advertising networks or data brokers.

Collected information may be made available to:

• The organization operating the App
• Authorized employees and contractors
• Customers for whom the organization is performing work, when appropriate
• Approved infrastructure or storage providers
• Other systems used by the organization to process or manage collected field data

Disclosure may also occur when required by applicable law or legal process.

11. Tracking and Advertising

The App does not use collected information for advertising.

The App does not use information to track users across apps, websites, or services owned by other companies.

The App does not use advertising identifiers or third-party advertising networks.

12. Data Retention

Retention of photographs, geographic information, and related records is determined by the organization's business, contractual, customer, regulatory, and records-retention requirements.

Locally cached information is retained only as necessary to support collection and upload operations.

13. Security

The organization uses reasonable technical and administrative safeguards to protect data processed by the App.

These may include:

• Encrypted HTTPS communications
• Authenticated access
• Role-based access controls
• Restricted server permissions
• Device security provided by iOS
• Limited-scope authentication credentials

Users are responsible for protecting their devices and organizational credentials.

14. Authorized Organizational Use

The App is intended only for authorized organizational personnel.

It is not intended for general public or consumer use.

Questions regarding photographs or other information collected during work activities should be directed to the organization responsible for the collection project.

15. Changes to This Policy

This policy may be updated when the App's functionality, infrastructure, or organizational data practices change.

The current version will identify the date it was last updated.

16. Contact

Questions regarding this Privacy Policy or the organization's data practices may be directed to:

VirCIO
4314 Avenue C
Austin, TX 78751
Email: privacy@vircio.com